TOWN OF DENTON
SECTION 1. REGULAR MEETINGS. The regular meetings of the Mayor and the Board of Commissioners of the Town of Denton shall be held on the first and third Monday, at seven-thirty (7:30) o’clock P.M., at the Town Hall, unless otherwise designated by the Board.
SECTION 2. SPECIAL MEETINGS. Special meetings of the Board may be held, upon call of the Mayor or upon the request in writing of any two members of the Board of Commissioners.
SECTION 3. QUORUM. A majority of the members of the Board of Commissioners shall constitute a quorum and no official business of the Town shall be transacted by the Board unless a quorum is present.
SECTION 4. MINUTES. It shall be the duty of the Clerk to be present at all meetings of the Town Board, to keep in a book provided for that purpose a record of all the proceedings of the Board.
SECTION 5. MAYOR TO PRESIDE. The Mayor shall preside at all meetings of the Board, and in his absence the Mayor Pro Tempore shall preside.
SECTION 6. MAYOR NOT TO VOTE. The Mayor shall not vote on any question before the Board except in case of a tie vote deadlocking a decision of the Board of Commissioners.
SECTION 7. COMMITTEES. The Mayor and Commissioners may create such committees of the Board for special purposes as they deem best.
SECTION 1. EFFECTIVE DATE. All ordinances shall be effective after the ratification thereof except ordinances specifying some other effective date or ordinances required by State law to be effective only after having met specific date requirements.
SECTION 2. ORDINANCES CONFINED TO ONE SUBJECT. All ordinances shall be confined to one (1) subject except appropriation ordinances which shall be confined to the subject of appropriations only.
SECTION 3. OFFICIAL COPY. A true copy of an ordinance, which has been duly enacted by the Board, signed by the Mayor, and attested to by the Clerk shall be known as an official copy of any ordinance for the Town. All ordinances or a true copy thereof shall be inserted in this code in the proper chapter.
SECTION 4. ORDINANCES APPROPRIATING MONEY. No appropriation ordinance or an ordinance to alter or repeal an appropriation ordinance shall be enacted at any meeting other than a regular meeting except by a unanimous vote of the entire Board.
C. OFFICERS AND EMPLOYEES
SECTION 1. OFFICE OF MAYOR. It shall be the duty of the Mayor to cause all ordinances of the Town to be enforced, to attend and preside over all meetings of the Board. It shall further be the duty of the Mayor to within a reasonable time after the close of each year to require a report to the Board of Commissioners by an audit for the previous year and recommend such adjustments as he may see fit, and the Mayor shall perform such other duties as the Board may from time to time require. The Mayor shall be the chief executive officer of the Town.
SECTION 2. OFFICE OF THE CLERK. The Clerk shall be appointed by the Board at the first meeting in May each year.
(a) The Clerk shall attend all meetings of the Board of Commissioners and shall regularly and fairly record all of their proceedings in a book to be kept by him for that purpose. He shall also keep a well bound book to be styled the Code of Ordinances, in which he shall fairly and correctly transcribe all ordinances which are enacted by the Board of Commissioners.
(b) It shall be the duty of the Clerk to keep true, accurate and just books of accounts of the dealings and transactions of the Town, which books shall show at all times the true condition of the said Town, its resources and liabilities and the disposition and use of the monies coming under the control of the town.
(c) The Clerk shall keep or cause to be kept in a safe place all monies, records, and accounts.
(d) The Clerk and Treasurer shall disburse funds for the various purposes of the Town only when an appropriation for such purpose has been made in the annual budget and the disbursement is authorized by the Board of Commissioners.
(e) The Clerk shall perform such other duties as the Board may from time to time require.
SECTION 3. OTHER OFFICERS AND EMPLOYEES. Such other officers and employees that are deemed necessary shall be appointed by the Board of Commissioners at the first meeting in May each year. All officers and employees shall serve at the pleasure of the Board and receive such compensation as from time to time may be prescribed by the Board.
SECTION 4. EMPLOYEE’S BONDS. The Clerk and Treasurer and other officers or employees required by the Board shall, before entering upon their duties, post bond in amounts specified by the Board. All bond premiums shall be paid from town funds. Provided, that when two officers are combined, such as Clerk and Treasurer, only one bond shall be required.
D. FINANCE AND PURCHASING
SECTION 1. DISBURSEMENT OF FUNDS. No money shall be disbursed from the Town treasury except on order of the Board and then only if the item for which the disbursement is made has been provided for in the annual budget except in the case of an extreme emergency.
SECTION 2. PURCHASING.
(a) Before any order is given for items to be paid by the Town of any purchase made by any town employee, a purchasing order must first be obtained from the Town Clerk.
(b) Any Town employee purchasing goods without a purchase order from the Town Clerk will be held responsible for the cost of the same.